Terms & Conditions

This document lays out the Terms and Conditions for the purchase of tickets to the Girton Spring Ball 2027 (hereinafter referred to as “the Ball”). The Ball taking place on Saturday 20th March and Sunday 21st March 2027 will be subject to the conditions laid out below.

This agreement is between the principal ticket purchaser (hereinafter referred to as the “ticket applicant” until the application is successful and the “ticket holder” thereafter) and the Girton Spring Ball 2027 Committee (hereinafter referred to as “the Committee”), who run the Ball on behalf of Girton College.

If the ticket applicant is purchasing tickets for guests as well as themselves, then the ticket applicant also submits to this agreement on behalf of all guests on their application. If the ticket applicant’s application is successful, the ticket applicant’s guests will then constitute ticket holders. It is the responsibility of the ticket applicant to bring these terms and conditions to the attention of their guests prior to the submission of an application.

In this document, unless the context otherwise requires, the headings are inserted for convenience only and shall not affect the interpretation of this agreement.

In this document, unless the context otherwise requires,words in the singular include the plural and vice versa, and words in one gender include any other gender.

Failure to adhere to these terms and conditions can lead to, amongst other things, an application being refused or voided, tickets being cancelled, entry to the Ball being refused, or the ticket holder being ejected from the Ball.

In the event of any dispute, all decisions of the Committee are final.

In the first wave of ticket sales, the ticket applicant must be a member of Girton College including: undergraduates, postgraduates, Fellows, staff, and alumni. For current Girton College undergraduates, postgraduates, Fellows and staff, the applicant can buy 1 ticket for themselves at the price of £160. They have the option for this to be placed on the Lent Term College Bill or they can choose to pay via bank transfer. They are also allowed to purchase guest tickets for people outside of the University of Cambridge at the price of £175 via their own account. Girton College Alumnus can buy 1 ticket for themselves at the price of £170 and 1 guest ticket at the price of £175. These tickets can be unlocked using a code distributed by the Girton College Development Office via email. Payment will be made via bank transfer and the bank details are available on the ticketing platform.

In the second wave of ticket sales, the ticket applicant is open to:

a current member of the University of Cambridge

Girton College students that would like to buy guest tickets for individuals outside of the University of Cambridge. Girton College students may purchase up to 10 guest tickets for individuals outside the University of Cambridge.

As a current Girton College student, you need to have already bought a ticket for yourself in order for your Guest/s to attend the Ball.

Two ticket types are available: Standard and Queue Jump. Other than the differences laid out below, all of these ticket types are subject to these terms and conditions.

Ticket holders will be provided with a digital ticket prior to the Ball.

All ticket types only allow entry into the Ball site exclusively between 9pm and 5am on Saturday 20th March 2027, unless stated otherwise.

All ticket applicants can only purchase a ticket for themselves, as outlined above.

Current Girton Member Standard Bursary tickets cost £120 per person including tax and entitles ticket holders to enter the Ball after 9pm. Bursary ticket holders must be current Girton Members, including undergraduate and postgraduate students. Bursary ticket holders further must be:

Cambridge Bursary Scheme recipients, including students on Enhanced Awards, Foundation Year and recipients of an Education Premium.

Students who have applied for financial support this term (via Tutors or Financial Welfare Officer) will also be considered for a bursary ticket. If this is not verified you will be offered a standard ticket. If you have any questions please email tutorial@girton.ac.uk, where your request will be dealt with confidentially.

Current Girton Member Queue Jump Bursary tickets cost £140 per person including tax and entitles ticket holders to enter the Ball after 9pm, with priority over standard ticket holders. Bursary ticket holders must be current Girton Members, including undergraduate and postgraduate students.

Current Girton Member Standard tickets cost £160 per person including tax and entitles ticket holders to enter the Ball after 9pm.

Current Girton Member Queue Jump tickets cost £180 per person including tax and entitles ticket holders to enter the Ball after 9pm, with priority over standard ticket holders.

Guest Standard tickets cost £175 including tax per person and entitles ticket holders to enter the Ball after 9pm.

Guest Queue Jump tickets cost £195 per person including tax and entitles ticket holders to enter the Ball after 9pm, with priority over standard ticket holders.

Alumni Standard tickets cost £170 per person including tax and entitles ticket holders to enter the Ball after 9pm.

Alumni Queue Jump tickets cost £190 per person including tax and entitles ticket holders to enter the Ball after 9pm, with priority over standard ticket holders.

Tickets will be on sale via a bespoke platform created by the 2027 IT & Ticketing Officers in association with the third-party ‘mayball.com.’

Ticket discounts or discounted upgrades may be extended at the discretion of the Presidents.

A ticket application containing incorrect or misleading details will be automatically void. Such an application may be amended at the discretion of the Presidents.

Tickets can be applied for via the Ticketing Platform made available on the Girton Spring Ball 2027 website.

The first wave of tickets will be available to buy on Saturday 7th November 2027 at 6pm.

The second wave of tickets will be available to buy on Saturday 21th November 2027 at 6pm.

Girton College Alumni will receive an email from the Girton College Development Office outlining the process that must be followed in order to purchase a ticket for the Ball.

The contract between the Committee and the ticket applicant is only complete after the ticket applicant’s payment has been confirmed. The ticket applicant will receive a confirmation by email once this is the case.

Ticket applicants purchasing tickets via the Committee directly will receive an email confirming the application from the Committee as soon as possible.

For members of Girton College, the total value of tickets purchased by each member will be either added to their Lent Term college bill or paid immediately via bank transfer. This is up to the guest to decide. If Girton College students choose to pay via bank transfer and the amount is not received within 72 hours of registration on the website, the contract will be regarded as incomplete, and tickets will be re-entered into their appropriate circulation, with the intended purchaser notified.

For those who are not current members of the college, instruction will be given as to how to bank transfer the required amount, with the appropriate reference to be attached. If this amount is not received within 72 hours of registration on the website, the contract will be regarded as incomplete, and tickets will be re-entered into their appropriate circulation, with the intended purchaser notified.

Any other matters relating to ticket purchases will be dealt with at the discretion of the Ticketing Officers and the Presidents.

Tickets are non-refundable, except where required by law. Refunds may be granted in exceptional circumstances at the discretion of the Executive Committee. Please contact the Ticketing Officer for further details.

The Ball may be cancelled at the discretion of the Girton College Council at any time before it begins, including for public health reasons or during a period of national mourning. Subject to any refund required by law, any remaining ticket income and recovered costs will be distributed pro rata to ticket holders. No surplus will be retained by the Committee following cancellation.

Tickets may be resold privately, but the Committee will not resell tickets or facilitate their redistribution. All transfers must be completed through a name change.

Name changes must be completed at least one week before the Ball. No administration fee applies. Any ticket transferred to another person must be upgraded to the corresponding Guest ticket price, with the price difference payable, unless it is already a Guest ticket. Name changes can be arranged by contacting springballticketing@girton.cam.ac.uk.

The resale or purchase of tickets above the price originally paid is not permitted. If a ticket holder sells or attempts to sell their ticket for more than they paid, they may have all their tickets cancelled without refund.

The ticket applicant is responsible for informing the Diversity and Sustainability Officer, details to be found on our website, of any special requirements, such as the need for disabled access, for themselves and for all of their guests.

The Diversity and Sustainability Officer must be informed of the relevant medical conditions of the ticket applicant and of all of their guests before 21st January 2027.

The only acceptable attire is Black Tie, Military Blues or National Dress. Sports blazers are not allowed.

The Committee reserves the right to refuse admission to the Ball to anyone who they deem to be not suitably attired.

The last entry to the Ball is at 23:00 on Saturday 20th March 2027.

All ticket holders must be at least 18 years of age on Saturday 20th March 2027 or admission to the Ball will be refused.

Before admission to the Ball is allowed, ticket holders must present their valid ticket, along with photographic identification consistent with the name their ticket is booked under. The only acceptable forms of photographic identification are a driving licence, passport, or biometric residence permit (BRP). Ticket holders without a valid ticket and piece of photographic identification will not be admitted to the Ball. University cards are not acceptable identification for admission to the Ball.

The Committee reserves the right to eject any person from the Ball and to take whatever further action they deem appropriate. Grounds for such exclusion include, but are not limited to: violent, loud, indecent, illegal or immoral behaviour, excessive intoxication, possession of illegal drugs or any other breach of these terms and conditions. A further ground for ejection is where the Committee and/or its duly authorised representatives have reasonable grounds to believe that a ticket holder may have committed or may be about to commit a criminal offence or has engaged or is engaging in other such activities that the Committee deems to be unacceptable.

The Committee accepts no liability for lost, damaged or stolen belongings of ticket holders or for financial compensation to the ticket holder if they are removed from the Ball or denied entry to the Ball.

There will be cloakroom facilities at the Ball for ticket holders. The committee accepts no responsibility for any loss, theft or damage to any personal property of ticket holders left within the cloakroom.

The Committee reserves the right to photograph, film and record CCTV footage of the Ball site, its immediate surroundings, the grounds of Girton College, and those persons entering, present in and leaving it.

The Committee reserves the right to use all photographed and filmed material for future marketing purposes for either the Ball or the college itself.

The Committee reserves the right to conduct searches of ticket holders and/or their property to verify any reasonable belief that the terms and conditions laid out in this document are not being adhered to.

Illegal substances and weapons must be deposited into the amnesty boxes at the Ball entrance.

Ticket holders must wear their wristband throughout the duration of the Ball and must present it to any member of the Committee or any person employed in administering and supervising the Ball who requests them to do so. Any person found present within the Ball site without a wristband at any time during the Ball may be ejected from the Ball.

Unauthorised access to the Ball website is prohibited and constitutes a criminal offence under the Computer Misuse Act 1990.

Any attempt to obtain tickets by deception or fraud may result in prosecution.

Any ticket holder found to aid the entrance of non-ticket holders or planning to aid the entrance of non-ticket holders, shall be expelled and prosecution for deception, fraud, property damage, offences against the person/land, and theft will be considered.

By submitting an application for tickets, the ticket applicant agrees to have their details stored electronically. A register of Ball attendees’ names may be passed to security contractors for event safety and security. For the purposes of legal defence, data will be stored for 3 months after the Ball and then destroyed.

All information submitted with respect to the Bursary ticket will be handled directly by the Tutorial Office. None of the information provided will be available freely to the Committee, and is subject to the same protection requirements under XII(1).

The Committee reserves the right to take photographs and video footage of the event for promotional and/or legal purposes.

The taking of photographs and/or video/tape recordings for recreational and/or personal purposes is allowed, however, recordings for all other purposes are absolutely prohibited. Persons considered by the Committee to be making prohibited recordings may be asked to refrain from doing so and, upon refusal, may be ejected from the Ball. In such circumstances, no refund will be given. Notwithstanding the terms of this section, the Committee reserves the right to prevent ticket holders from taking photographs and video/tape recordings even for personal use if this is deemed necessary for legal/contractual purposes by the Committee. This request would be made clear to ticket holders on the night of the Ball. If such a request is made and is not adhered to by a ticket holder, the provisions of this document relating to expulsion will apply.

1. The Committee reserves the right to cancel the Ball at its discretion at any time. In the event that the Ball is cancelled, the Committee will not pay reparations to ticket holders that are not recoverable by the Committee.

Any person who is not a party to the contract of sale shall have no right under the Contract (Right of Third Parties) Act 1999 to enforce or enjoy the benefit of any of its terms.

English law shall govern the contract of sale.

The Committee reserves the right to alter the programme and menu of the Ball without notice.

The Committee reserves the right at any time until the commencement of the Ball to amend, add or replace any of these terms and conditions.

The Committee expects ticket holders to conduct themselves with due care throughout the Ball.

The Committee does not in any way condone excessive alcohol consumption, tort or criminal behaviour and hereby gives notice of the risks inherent in careless participation at the Ball. The Committee does not accept liability for damage to property, injury to person or death resulting from such actions. By agreeing to these terms, the participant acknowledges receipt of this notice.

The Committee accepts no liability to a ticket holder if they are ejected from the Ball.

Ticket holders are reminded that smoking at the Ball is only permitted in designated outdoor areas, and this does not include marquees or other covered spaces.

The Committee reserves the right to distribute short messages from their sponsors in the course of their communication with ticket applicants and ticket holders. By submitting a ticket application, the ticket applicant consents to receive such communication both for themselves and for all of their guests. Ticket applicants or ticket holders may choose to stop receiving these messages at any time by emailing the Ticketing Officers (springballticketing@girton.cam.ac.uk) with “unsubscribe” in the subject line.

Queries relating to ticketing should be made either by post to Girton Spring Ball Committee, Girton College, Huntingdon Road, Cambridge, CB3 0JG or by e-mail to the Ticketing Officer (springballticketing@girton.cam.ac.uk).